Customer Journey Mapping Tools: Win the Customer Experience [Template]

Customer Journey Mapping Tools

Our top customer journey mapping tools discussed in this article will help guide you to better results for your customers – and they just may be the key to your next solution success.

Shedding Some Light

The class broke up into groups of two and started their interviews. Across from each small group was a novice user. In their deliberately shortened interviews, each group came away with a much better understanding of each user’s top frustrations. When we created a collective map of their interviews, it became clear that the underlying product wasn’t the problem – no one had taken a good hard look at the breadth of customer experience and worked out all the kinks in getting the product to take off. How did this happen to such a well-meaning group of product managers? Part of the explanation lies in how different departments view their roles and the metrics of their compensation or evaluation.

The Critical Importance of a Customer Journey

  • The website folks create a beautiful site and guide people through the process of turning awareness of a product into interest. Their key metric: number of people engaging with the site.
  • Sales then takes over that relationship and reaches out to the customer. Their key metric: sales revenue.
  • Next, the potential customer finally decides to sign on the dotted line and then Finance takes over: do they need financing or credit? The financial department rules take the lead. And finance success is based on margin, profitability and risk.
  • And the order is fulfilled by another group entirely: Operations. Yup, you guessed it: they have different rules too. Are all the forms filled in correctly? And in the correct number of days?
  • Need a support issue addressed? Great, fill in their version of the forms and navigate the call center trees and they’ll get right on it. Oh, and their metric for success: Complete your support call in as few steps and as short a time as possible. If your issue is really resolved along the way, that’s nice, but not how they measure success.

The reality is that today’s product managers face a world in which customer expectations have changed – and continue to change rapidly. What was acceptable last year isn’t anymore. To quote a Forbes article from the World Agility Forum: “As power in the marketplace has shifted from the seller to the buyer, customers now insist on instant, frictionless, intimate, incremental value at scale—something that bureaucracies organizations simply can’t deliver.” The drive has shifted dramatically from “build the product right” to “build the right product.”

This shift changes our role from improving a product to understanding the entire customer experience from end to end – whether that falls into our official job description or not. To deliver this level of customer experience goes far beyond cross-departmental collaboration. It requires obliterating departmental divides. If you are not all on one team, it won’t take long for the company to, well, not be around anymore. With this in mind, many companies are moving to a DevOps model where teams are allocated to delivering products rapidly and responsively. However, DevOps is focused on “build the product right.” To address the “build the right product” issue, it may be time for a ProdOps model (or it’s unholy end result: ProdDevOps!). In this model, Product and Development focus on “build the right product.”

Even if you do not reorganize your organization to either of these models, the question remains: how you get a perspective on what the kind of product is “right” for your customer – and who will lead the effort? My opinion is that product management is the right group to lead this work.

Customer Journey Maps

You may ask: why should product managers drive this effort? There are lots of other options. Hmm. Actually, there are fewer than you think. As influential product managers, you have the ear of upper management. You probably know the heads of most of the departments – and many of the people working in key roles within the department. You have a driving need to fix the problem so that you’ll sell more of your product. And you are probably known as a leader in the organization.

To help you in your journey (pun intended), we’re offering a simple Customer Journey Mapping Template (really: a spreadsheet) so that you can capture the following information in one place:

  • Each phase and step that a customer makes during their interaction with your company
  • Key goals of each of these steps
  • If you have multiple Persona’s, their goals, feelings and satisfaction with each step
  • And finally: key company and departmental goals at each step

To use it, you’ll collect everyone together, start by listing all the different types of people (document them in Personas) that interact with your company. If you already have personas, this is a great group of identities to start from. If you don’t, your work may have to start with creating a few customer groupings. As for tools, initially invest in inexpensive sticky notes, flip chart paper, and washable markers as the most flexible way to investigate, explore and possibly discard ideas and thoughts.

Then map out each interaction point. At each one, define who interacts with your company. If necessary, list every Persona or create swim lanes for each Persona. Set a scale to determine how important each interaction point is.

Screenshot taken from 280 Group Customer Journey Mapping Template

Once all the points and importance of each point is created, go back through your map. Write out each Persona’s key goals and key emotions/feelings as they approach this particular interaction with your company. This focus on emotions and feelings is one reason why some people refer to this work as creating an “experience map”.

And your work continues looking at what else affects the quality of the interaction with your company. If you have known comments, complaints, support issues, add them into the cloud of information at each point in the customer journey.

Then document your findings in our Customer Journey Mapping Template so that it’s more easily shared throughout your organization.

And finally, go back over the entire map and determine the best way to improve the situation. If you have a more complex situation, check out our article on how to create a customer journey map for B2B to get you the most relevant insights at every touchpoint.

To wrap your work up, you can then use the 4-Quadrant matrix to pick items which are easy and make a lot of difference to customers. Next, prioritize those items which are harder to fix, but really make a difference to your customers.

Check out our video explaining the 4-Quadrant matrix

A basic customer journey map is a great first step in creating a better customer experience. The reality is that to completely decipher the entire picture, customer journey mapping tools can take your level of understanding and give the folks fixing issues an even more granular view of the work from their perspective. Here are a couple of my personal favorites.

Customer Journey Mapping Tool #1 – Universal Job Map

With the Jobs-To-Be-Done framework, Tony Ulwick has done an amazing job in elaborating the idea that customers really “hire a product” to do something for them. And he’s made a lot of the information freely available. Jobs-To-Be-Done is such a powerful way to break down your customer’s issues into smaller and smaller chunks. You focus the microscope on each detail of what exact jobs need to be done every step along the way to completing them. In Jobs-To-Be-Done, this journey is called a Universal Job Map.

Check out the graphic below to see the sequence.
Customer Journey Mapping Tool user story map

Sample Job

Let’s use the universal job map as we focus on one job that we want to get done: we want to go for a run through a new neighborhood. Following the steps in the universal job map and choosing just one item in each step, we’d define how far we want to run, create a map of where we wanted to run, prepare running clothing and shoes, check that we have everything we need before we left, execute the run, and check along the way how the run was progressing. If we decided to make the run longer or shorter, we’d modify our run and finally return, concluding our ‘job’ with stretching.

Becoming aware

A strange thing has happened to me since I’ve learned about the universal job map. I’ve become more aware of all the steps I take when I work through a task. What does it take for me to actually sit at a desk and write? Leave the house? And when I start an unfamiliar task or one I do infrequently, the amount of effort it takes in the early stages of my job map is daunting. Remember this the next time your familiarity with your product leads you to underestimate how much work a customer takes on just to get started!

Incorporate a customer journey mapping tool like the universal job map in your detailed analysis of your customer’s journey to create a compelling customer experience from beginning to end.

Customer Journey Mapping Tool #2 – User Story Mapping

Another amazing customer journey tool is User Story Mapping, developed by Jeff Patton. User Story Mapping allows Agile development teams to double click on a customer journey in a meaningful way (for them) as they plan key elements of code that are needed for the customer to complete their journey. Invite your key developers, user experience folks and product owners/product managers to the meeting. If you have remote teams, invest in a shared whiteboard space program and a couple of cameras and microphones so that people are all in the same virtual space.

Getting started

A good time to create a user story map is right at the start of a project, or where there is a new piece of work that needs to be defined. If you already have a lot of items in the product backlog, you may have to scrub the backlog to align with your new user story map.

The top of the User Story Map is the backbone of key user activities. These activities can be taken from a higher-level customer journey. Under each user activity, break up each activity into the tasks that the user has to complete to succeed at the activity. Then the technical folks can more easily break up the work into understandable coding tasks and sub-tasks.
Customer Journey Mapping Tools agile user story map

And finally, prioritize what needs to be done first. This creates your first slice of work. On new projects, this corresponds to your MVP. Check out our article explaining the definition of minimum viable product.

Final Destination

Our goal as product managers and product marketing managers is to ensure we build the right product so that the ever-demanding customer will remain loyal to our solution. Developing a customer journey is a powerful process to gain a much deeper understanding of who your customers are, how they interact with your product and your company, and identifying the “moments that matter” in these interactions.

To get you started, we’ve developed a simple Customer Journey Mapping Template where you can pull together all of your findings and start making changes that will dramatically change the way your customers view your company. This fast-evolving topic could be the key to your next solution success.

Get the Customer Journey Mapping Template

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This article was originally published in April 2019 and updated in February 2020.

About the Author

Pam Schure People Skills for Product Owners

Pam Schure
Director of Products and Services

Pamela Schure is the Director of Products and Services with 280 Group. She is a 25-year Product Management, Product Marketing and international business veteran with companies such as Apple, Sun Microsystems and Adaptec. She has worked with many companies, small and large, in diverse industries to determine what the key success factors are. She has deep expertise in how to use Product Management and Product Marketing skills to transform businesses and products.

280 Group is the world’s leading Product Management training and consulting firm. We help companies and individuals do GREAT Product Management and Product Marketing using our Optimal Product Process™.

3 Replies to “Customer Journey Mapping Tools: Win the Customer Experience [Template]”

  • This is excellent! I like everything about this post, but I would make one semantic distinction. In my opinion, there’s no such thing as a customer journey map. They are all experience maps. A customer journey is predefined. It’s a framework. Experiences, however, are unique and when I read this, I substitute “customer journey map” with “experience map” and I get behind this 100%.

    • Hi Gus, thanks for your comment. If you feel like renaming the journey map makes this works for you, great. For others who are just getting started, I think using the framework and then associating experiences to each step can ease them into the process.

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